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Privacy Policy

Last updated: November 2025

Elokyves (“we”, “us”, or “our”) is committed to protecting your privacy and ensuring your personal information is handled in a safe and responsible manner. This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website www.elokyves.com, contact us, or attend our events.

1. Who We Are

Elokyves is a UK-based events and creative community platform that organises social, cultural, and networking experiences.
Registered address: Plymouth, PL4, United Kingdom
Email: events@elokyves.com

2. Information We Collect

a. Information you provide directly:

 

  • Full name

  • Email address

  • Phone number (if provided)

  • Age range (for age-restricted events)

  • Payment details (processed securely via third-party providers)

  • Any messages, inquiries, or feedback sent through our website or social media

 

b. Information collected automatically:

  • IP address

  • Browser type and device information

  • Pages visited and time spent on our site

  • Cookies and analytics data (see Section 7)

3. How We Use Your Information

We use your information to:

  • Process event registrations and payments

  • Communicate event updates, confirmations, or changes

  • Respond to your messages or inquiries

  • Improve our website, services, and user experience

  • Send newsletters, promotional materials, or updates (only with your consent)

  • Comply with legal or regulatory obligations

4. Lawful Basis for Processing

We use your information to:

  • Process event registrations and payments

  • Communicate event updates, confirmations, or changes

  • Respond to your messages or inquiries

  • Improve our website, services, and user experience

  • Send newsletters, promotional materials, or updates (only with your consent)

  • Comply with legal or regulatory obligations

5. How We Store and Protect Your Data

We use secure servers and encryption to protect your data.

  • Access to your personal data is restricted to authorised personnel only.

  • Data is stored securely and only retained for as long as necessary for the purposes outlined above.

  • We regularly review and update our security measures

6. Sharing Your Information

We do not sell or trade your personal data.
We may share limited information with:

  • Service providers (e.g., ticketing, payment, and email marketing platforms)

  • Legal authorities if required by law
    All third-party partners are required to comply with data protection laws, including the UK GDPR.

7. Cookies and Analytics

Our website uses cookies to enhance user experience and analyse traffic.

  • Cookies help us understand how visitors use our site.

  • You can disable cookies in your browser settings at any time.

We may also use Google Analytics or similar tools to gather anonymous usage statistics.

8. Your Data Rights

Under UK GDPR, you have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request deletion (“right to be forgotten”)

  • Withdraw consent for marketing communications

  • Object to processing in certain circumstances

To exercise your rights, please contact us at privacy@elokyves.com.

9. Retention Period

We keep your personal data only as long as necessary:

  • Event registration details: up to 12 months after the event

  • Marketing data: until you unsubscribe or withdraw consent

  • Financial records: up to 6 years (for legal compliance)

10. Changes to This Policy

We may update this Privacy Policy periodically. The updated version will be posted on our website with a revised “Last Updated” date.

11. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us at:

Elokyves
📍 Plymouth, PL4, United Kingdom
📧 privacy@elokyves.com
🌐 www.elokyves.com

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